Cut complexity, control costs, and boost productivity with powerful PDF and eSign solutions. Explore how functional AI automates document workflows through redaction, data extraction, conversion, and scalable PDF processing for enterprise teams. A recent study conducted by Nitro found that 75-95% of the employees and executives surveyed use AI for document processing--including data extraction, PDF tasks, and contract summaries. However, when these individuals don't have access to the right kind of AI tools, they report turning to unapproved--or shadow IT--solutions to speed up workflows, which creates security and compliance risk. To reinforce the importance of providing teams with the right AI tool for the right job, let's look at the difference between chatbots and functional AI in terms of automating document workflows.

Cut complexity, control costs, and boost productivity with powerful PDF and eSign solutions. Learn the difference between manual and AI-powered PDF redaction and how modern AI tools improve compliance, accuracy, and sensitive data protection. Research shows that humans play a role in 60% of breaches that expose sensitive data. That "role" often involves an employee falling for a phishing scam or using PASSWORD for their login credentials, but data exposure can also be a result of how your business redacts sensitive and personally identifiable information (PII) in your documents. Historically, manual, "black-box" redaction was considered best-practice, but this approach only obscures data, it doesn't permanently remove it.

The US Department of Justice (DOJ) has removed thousands of documents related to Jeffrey Epstein from its website after victims said their identities had been compromised. Lawyers for Epstein's victims said flawed redactions in the files released on Friday had turned upside down the lives of nearly 100 survivors. Email addresses and nude photos in which the names and faces of potential victims could be identified were included in the release. Survivors issued a statement calling the disclosure outrageous and said they should not be named, scrutinized and retraumatized. The DOJ said it had taken down all the flagged files and that mistakes were due to technical or human error.

Document redaction in public authorities faces critical challenges as traditional manual approaches struggle to balance growing transparency demands with increasingly stringent data protection requirements. This study investigates the implementation of AI-driven document redaction within UK public authorities through Freedom of Information (FOI) requests. While AI technologies offer potential solutions to redaction challenges, their actual implementation within public sector organizations remains underexplored. Based on responses from 44 public authorities across healthcare, government, and higher education sectors, this study reveals significant gaps between technological possibilities and organizational realities. Findings show highly limited AI adoption (only one authority reported using AI tools), widespread absence of formal redaction policies (50 percent reported "information not held"), and deficiencies in staff training. The study identifies three key barriers to effective AI implementation: poor record-keeping practices, lack of standardized redaction guidelines, and insufficient specialized training for human oversight. These findings highlight the need for a socio-technical approach that balances technological automation with meaningful human expertise. This research provides the first empirical assessment of AI redaction practices in UK public authorities and contributes evidence to support policymakers navigating the complex interplay between transparency obligations, data protection requirements, and emerging AI technologies in public administration.

Many high-stakes AI applications target low-prevalence events, where apparent accuracy can conceal limited real-world value. Relevant AI models range from expert-defined rules and traditional machine learning to generative LLMs constrained for classification. We outline key considerations for critical appraisal of AI in rare-event recognition, including problem framing and test set design, prevalence-aware statistical evaluation, robustness assessment, and integration into human workflows. In addition, we propose an approach to structured case-level examination (SCLE), to complement statistical performance evaluation, and a comprehensive checklist to guide procurement or development of AI models for rare-event recognition. We instantiate the framework in pharmacovigilance, drawing on three studies: rule-based retrieval of pregnancy-related reports; duplicate detection combining machine learning with probabilistic record linkage; and automated redaction of person names using an LLM. We highlight pitfalls specific to the rare-event setting including optimism from unrealistic class balance and lack of difficult positive controls in test sets - and show how cost-sensitive targets align model performance with operational value. While grounded in pharmacovigilance practice, the principles generalize to domains where positives are scarce and error costs may be asymmetric.

The steadily increasing utilization of data-driven methods and approaches in areas that handle sensitive personal information such as in law enforcement mandates an ever increasing effort in these institutions to comply with data protection guidelines. In this work, we present a system for automatically anonymizing images of scanned documents, reducing manual effort while ensuring data protection compliance. Our method considers the viability of further forensic processing after anonymization by minimizing automatically redacted areas by combining automatic detection of sensitive regions with knowledge from a manually anonymized reference document. Using a self-supervised image model for instance retrieval of the reference document, our approach requires only one anonymized example to efficiently redact all documents of the same type, significantly reducing processing time. We show that our approach outperforms both a purely automatic redaction system and also a naive copy-paste scheme of the reference anonymization to other documents on a hand-crafted dataset of ground truth redactions.

Users may inadvertently upload personally identifiable information (PII) to Machine Learning as a Service (MLaaS) providers. When users no longer want their PII on these services, regulations like GDPR and COPPA mandate a right to forget for these users. As such, these services seek efficient methods to remove the influence of specific data points. Thus the introduction of machine unlearning. Traditionally, unlearning is performed with the removal of entire data samples (sample unlearning) or whole features across the dataset (feature unlearning). However, these approaches are not equipped to handle the more granular and challenging task of unlearning specific objects within a sample. To address this gap, we propose a scene graph-based object unlearning framework. This framework utilizes scene graphs, rich in semantic representation, transparently translate unlearning requests into actionable steps. The result, is the preservation of the overall semantic integrity of the generated image, bar the unlearned object. Further, we manage high computational overheads with influence functions to approximate the unlearning process. For validation, we evaluate the unlearned object's fidelity in outputs under the tasks of image reconstruction and image synthesis. Our proposed framework demonstrates improved object unlearning outcomes, with the preservation of unrequested samples in contrast to sample and feature learning methods. This work addresses critical privacy issues by increasing the granularity of targeted machine unlearning through forgetting specific object-level details without sacrificing the utility of the whole data sample or dataset feature.

Data sanitization in the context of language modeling involves identifying sensitive content, such as personally identifiable information (PII), and redacting them from a dataset corpus. It is a common practice used in natural language processing (NLP) to maintain privacy. Nevertheless, the impact of data sanitization on the language understanding capability of a language model remains less studied. This paper empirically analyzes the effects of data sanitization across several benchmark language-modeling tasks including comprehension question answering (Q&A), entailment, sentiment analysis, and text classification. Our experiments cover a wide spectrum comprising finetuning small-scale language models, to prompting large language models (LLMs), on both original and sanitized datasets, and comparing their performance across the tasks. Interestingly, our results suggest that for some tasks such as sentiment analysis or entailment, the impact of redaction is quite low, typically around 1-5%, while for tasks such as comprehension Q&A there is a big drop of >25% in performance observed in redacted queries as compared to the original. For tasks that have a higher impact, we perform a deeper dive to inspect the presence of task-critical entities. Finally, we investigate correlation between performance and number of redacted entities, and also suggest a strategy to repair an already redacted dataset by means of content-based subsampling. Additional details are available at https://sites.google.com/view/datasan.

In the supervised classification setting, during inference, deep networks typically make multiple predictions. For a pair of such predictions (that are in the top-k predictions), two distinct possibilities might occur. On the one hand, each of the two predictions might be primarily driven by two distinct sets of entities in the input. On the other hand, it is possible that there is a single entity or set of entities that is driving the prediction for both the classes in question. This latter case, in effect, corresponds to the network making two separate guesses about the identity of a single entity type. Clearly, both the guesses cannot be true, i.e. both the labels cannot be present in the input. Current techniques in interpretability research do not readily disambiguate these two cases, since they typically consider input attributions for one class label at a time. Here, we present a framework and method to do so, leveraging modern segmentation and input attribution techniques. Notably, our framework also provides a simple counterfactual "proof" of each case, which can be verified for the input on the model (i.e. without running the method again). We demonstrate that the method performs well for a number of samples from the ImageNet validation set and on multiple models.

In this paper we propose use of a k-anonymity-like approach for evaluating the privacy of redacted text. Given a piece of redacted text we use a state of the art transformer-based deep learning network to reconstruct the original text. This generates multiple full texts that are consistent with the redacted text, i.e. which are grammatical, have the same non-redacted words etc, and represents each of these using an embedding vector that captures sentence similarity. In this way we can estimate the number, diversity and quality of full text consistent with the redacted text and so evaluate privacy.